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February 20, 2007
Agenda-Downtown Whitewater Inc. Organization Committee February 20, 2006 3:30 P.M. Discover Whitewater Building
Minutes of the Downtown Whitewater, Inc. Organization Committee Meeting-February 20, 2007 Discover WhitewaterBuilding 171 W. Main Street, Whitewater, WI53190 Members Present-Bill Bowen, Kristine Zaballos, Eric Sobczak and Kevin Brunner Others Present-Exec. Director Allison Lodge Brunner called the meeting to order at 3:30 p.m.
1. Review/Approval of January 17th Meeting Minutes There was a brief discussion on two items discussed at the last committee meeting: 1) because of Jim Stewart’s decision to leave the committee, Eric and Bill offered to take the lead on the committee’s branding objective, and 2) the responsibility for the broader dissemination of information and external communications will be given to Allison Lodge. Minutes of January 17th were approved.
2. Review Planning for Downtown Whitewater 2006 Main Street Awards-March 15th The Whitewater 2006 Main Street awards event will be held at Novak’s Restaurant from 6 to 8 P.M. on Thursday, March 15th with the actual awards program to begin at 7:00 p.m. Responsibilities for the planning of this event were determined as follows: · Kristine will draft the invitation by February 28 · Allison will mail the invitations out and request an RSVP back to her by March 10th · Kevin will call all the nominees to make sure that they will be in attendance · Kevin will finalize the final awards with Aropa-awards will be of an etched glass design with the city logo, name of the award winner and award category denoted · Bill will make final arrangements with Novak’s
3. New Board Seat Selection Process Kristine presented a proposed new board selection process that would be used for the first time with the current board vacancy. Voting for the new board member as well as for all subsequent board members will be open to all committee volunteers and contributors to Downtown Whitewater Inc. Bill will draft a volunteer form that will be available at the March 15th event. Bill and Kristine will announce the new voting process at this event as well as distribute the volunteer forms. Kristine will present the proposed new board member selection policy to the full board at its March 6th meeting.
4. Discussion of Outside Funding Request Policy There was a general discussion of how Downtown Whitewater should handle funding requests from outside groups. The following criteria were established for such funding requests:
5. Next Meeting Dates Next Regularly Scheduled Meeting-March 20th at 3:30 P.M. at the Discover WhitewaterBuilding.
Respectfully Submitted, Kevin M. Brunner, Chair
- Approval of January 16th Minutes
- Planning for Downtown Whitewater 2006 Main Street Awards-March 15th
- Discuss Possible Main Street Awards
- Discuss Process for New Board Member Selection
- Discuss Policy for Future Outside Funding Requests
- Other Matters
Minutes of the Downtown Whitewater, Inc. Organization Committee Meeting-February 20, 2007 Discover WhitewaterBuilding 171 W. Main Street, Whitewater, WI53190 Members Present-Bill Bowen, Kristine Zaballos, Eric Sobczak and Kevin Brunner Others Present-Exec. Director Allison Lodge Brunner called the meeting to order at 3:30 p.m.
1. Review/Approval of January 17th Meeting Minutes There was a brief discussion on two items discussed at the last committee meeting: 1) because of Jim Stewart’s decision to leave the committee, Eric and Bill offered to take the lead on the committee’s branding objective, and 2) the responsibility for the broader dissemination of information and external communications will be given to Allison Lodge. Minutes of January 17th were approved.
2. Review Planning for Downtown Whitewater 2006 Main Street Awards-March 15th The Whitewater 2006 Main Street awards event will be held at Novak’s Restaurant from 6 to 8 P.M. on Thursday, March 15th with the actual awards program to begin at 7:00 p.m. Responsibilities for the planning of this event were determined as follows: · Kristine will draft the invitation by February 28 · Allison will mail the invitations out and request an RSVP back to her by March 10th · Kevin will call all the nominees to make sure that they will be in attendance · Kevin will finalize the final awards with Aropa-awards will be of an etched glass design with the city logo, name of the award winner and award category denoted · Bill will make final arrangements with Novak’s
3. New Board Seat Selection Process Kristine presented a proposed new board selection process that would be used for the first time with the current board vacancy. Voting for the new board member as well as for all subsequent board members will be open to all committee volunteers and contributors to Downtown Whitewater Inc. Bill will draft a volunteer form that will be available at the March 15th event. Bill and Kristine will announce the new voting process at this event as well as distribute the volunteer forms. Kristine will present the proposed new board member selection policy to the full board at its March 6th meeting.
4. Discussion of Outside Funding Request Policy There was a general discussion of how Downtown Whitewater should handle funding requests from outside groups. The following criteria were established for such funding requests:
- Any contributions that may be made by Downtown Whitewater Inc. would be limited to activities, projects or organizations that will contribute to the revitalization or improvement of the downtown district.
- Any funding requests must be made in writing to the Board of Directors with a specific dollar amount and a narrative that describes how the requested funding will further Downtown Whitewater Inc.’s mission and specific goals.
- The Board of Directors will review and act upon these requests within 30 days of their receipt.
5. Next Meeting Dates Next Regularly Scheduled Meeting-March 20th at 3:30 P.M. at the Discover WhitewaterBuilding.
Respectfully Submitted, Kevin M. Brunner, Chair
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, Sep 20 2007, 11:30 PM EDT
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